Event security includes more than just protecting the venue with security guards. The whole process is quite elaborate and demands thorough coordination and communication. While it’s tedious, it helps minimize risk at each event you plan.
With good security practices, you can ensure the safety of your guests and team. Additionally, you prevent damage to the venue and related property.
So, we cannot stress enough the importance of security at your personal and professional events. That’s why you must prepare your security strategy at the initial stages of organizing the event. Remember the types of security will depend on the scope, size, location, and style of the event you are planning.
Below, you will find some practical tips on efficiently minimizing your security risks at the event. Please take a look:
Minimize Risk at Events
Know Your Venue From Inside Out
You should be aware of all your venue’s entry and exit points. There could be a backdoor for staff, a door that you could access from the outside. Tell your event security personnel to check out all the entry and exit points and ensure they are protected during your event.
You can also map out the whole venue as it provides the team and guests with an easy understanding of the location. If the event takes place on an outside premise, create boundaries where the event parameter starts and ends. For this, you can take the help of temporary fencing and barricades.
Control the Gathering
The larger the gathering, the higher the chances of something going wrong. Your team must adapt to comforting and managing large groups of people, which can not be possible without the help of trained security personnel.
The security team must be able to perform the below-mentioned actions adequately as they manage the crowd:
- Politely ask guests to move if they block an entry or exit.
- Observe the line of guests and keep it organized while preventing guests from cutting in. Here the use of cones, yellow tapes, or stanchions can also come in handy.
- Makes sure guests don’t enter areas restricted to only staff and high-profile visitors.
It’s also crucial that you make sure that the gathering in the venue does not exceed the capacity limit of the location. Therefore, don’t forget to count all the staff and security personnel when keeping track of the total number of guests. Exceeding the capacity limit can result in fines from the venue management.
Fast Communication
During an event, your staff and security need constant communication. Make sure all the staff and security personnel are equipped with walkie-talkies.
If you are already working with an experienced security company, make sure they communicate back and forth with you and your staff. They will also report you on suspicious activities while avoiding any direct conflicts.
Minimize Risk
An event can generate a significant ROI for companies and freelancers. That said, with all kinds of public gatherings, there is always a chance of something going wrong. However, with the help of an efficient and reliable event security company, you deal with this problem in an apt manner.
